<div class="tldr">
<h2>TL;DR</h2>
<ul>
<li>Onboarding software streamlines and enhances the hiring process, improving employee retention by up to 82%.</li>
<li>It reduces onboarding costs and time by automating administrative tasks and eliminating paper-based processes.</li>
<li>Automation reduces errors, ensuring data accuracy during onboarding processes.</li>
<li>The blog lists and reviews the top 13 onboarding software solutions for 2026, highlighting their key features and support options.</li>
</ul>
</div>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">First impressions in the workplace are not just symbolic. They directly shape whether a new hire stays or leaves. Only 12% of employees say their company does onboarding well, yet structured onboarding programmes improve new hire retention by 82% and productivity by over 70%.</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">The gap between what onboarding can deliver and what most organisations actually experience is one of the most consequential missed opportunities in HR. The right software closes that gap.</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">This guide covers why onboarding software matters, what to look for, and a detailed review of the 13 best platforms available in 2026.</p>
<h2 dir="ltr">What Is the Role of Onboarding in Recruitment?</h2>
<p dir="ltr">Recruiting is not only about sourcing candidates, interviewing, and selecting them. Onboarding is an essential part of the recruiting process. <span id="docs-internal-guid-a80e12c4-7fff-63d2-952a-551d675fcd39"></span></p>
<p dir="ltr">Onboarding is a bit complex as all companies have their way of onboarding new candidates. Yet, we have the significant advantage of having some excellent software to smoothly onboard your candidates in your organization.</p>
<pre dir="ltr"><img src="https://www.ismartrecruit.com/upload/blog/Fact_about_onboarding_process-min.webp.dat" alt="Fact about onboarding process" width="1200" height="700"></pre>
<p dir="ltr">Businesses use the best onboarding software because onboarding is an interconnected <a href="https://www.ismartrecruit.com/blog-proven-ways-to-improve-hiring-process">hr process</a> with many aspects. Like the best onboarding process, provide a good hire experience to new employees. That also reduces turnover, creates strong employee relationships, and amplifies retention.</p>
<p dir="ltr">Also, by adopting the best onboarding software, employers can save their maximum time and cost with the same effectiveness.</p>
<p dir="ltr"><span id="docs-internal-guid-9b324a07-7fff-d4f9-a3dc-07855c7a145c">69% of employers admitted that onboarding is a time-consuming process. Consequently, we have a list of employers' best onboarding software to save time.</span></p>
<h2 dir="ltr">What is Onboarding Software?</h2>
<p>Onboarding software is an application developed to facilitate the process of onboarding new hires. <a href="https://www.ismartrecruit.com/blog-top-9-tips-for-hiring-great-employee">Hiring a new employee</a> is a continuous process for every organization while adopting an onboarding approach, again and again, is time-consuming. <span id="docs-internal-guid-13ab8861-7fff-58db-ccff-d7f63227696e"></span></p>
<p>Onboarding software makes the whole process of onboarding easier and smoother, makes communication straightforward with the new hires, and tracks the new employees' progress. Help the human resource team to maintain records and performance. A strong onboarding platform removes the friction from a new hire's first days and weeks. It gives HR teams a clear, repeatable process and gives new employees the structure and information they need to become productive quickly.</p>
<h2 dir="ltr">3 Reasons Why Every Organization Needs Onboarding Software?</h2>
<p dir="ltr"><span id="docs-internal-guid-d1c49879-7fff-31c6-8915-630e18c3a94e">The organization can use onboarding software to demonstrate its values and mission and help smooth company hiring. So, here are some reasons why every organization should use employee onboarding software for the onboarding hr process.</span></p>
<pre dir="ltr"><img src="https://www.ismartrecruit.com/upload/blog/Why_Every_Organization_Needs_an_Onboarding_Software.webp1.dat" alt="Why Every Organization Needs an Onboarding Software" width="1260" height="709"></pre>
<h3 id="docs-internal-guid-b9e8b9c3-7fff-f93e-f61c-5bcc583c19a1" dir="ltr">1. Better Employee Retention</h3>
<p dir="ltr">It has proven that a better onboarding hr process improves <a href="https://www.ismartrecruit.com/blogs/employee-retention-tips-to-prevent-top-talent-from-walking-out">employee retention</a> by 82 per cent. Hence, being a reason, the more you worry about, the smoother and more effective the onboarding process for holding the employee for an extended period, and the less the company will be concerned about in the future.</p>
<p dir="ltr">Through an automation process, onboarding companies can serve the best experience to new hires and build positivity and trust among the employees. Therefore, the retention rate will increase.</p>
<h3 dir="ltr">2. Decrease the Cost and Time</h3>
<p dir="ltr"><span id="docs-internal-guid-0d703dcd-7fff-3ede-08e7-63626d015541">Every company wants to hire this line. By adopting onboarding tools, companies can eliminate the caseless process done with a piece of paper. Without implementing the onboarding software, the whole process becomes expensive for the company; they have to manage the bundle of documents. But with onboarding software, companies can save their money and plenty of time. </span></p>
<h3 dir="ltr">3. Reduce the Error</h3>
<p dir="ltr"><span id="docs-internal-guid-7f2ec7e4-7fff-52f7-f85a-09cdab65a527">It is never a dilemma that machines work more accurately compared to humans. When you adopt an onboarding tool for managing the overall process, you are storing, merging, and retrieving data from the machine, which will help you to reduce mistakes or errors. Thus, automated workflow brings more accuracy to the process.</span></p>
<h2><span id="docs-internal-guid-5db983b7-7fff-7690-cea2-517cf630ab23">13 Best Employee Onboarding Software in 2026</span></h2>
<p dir="ltr">After knowing the benefits of onboarding software, Explore the list of the best 13 employee onboarding software in 2026 and choose the one that meets your recruitment priorities.</p>
<h3 dir="ltr"><strong>1. </strong>iSmartRecruit</h3>
<pre dir="ltr"><a title="iSmartRecruit" href="https://www.ismartrecruit.com"><img src="https://www.ismartrecruit.com/upload/blog/1_ismartrecruit.png" alt="iSmartRecruit" width="300" height="120"></a></pre>
<p dir="ltr">iSmartRecruit is a recruitment software that offers an onboarding feature that helps immensely to do an organised & purposeful transformation of a potential candidate into a top-performing employee. It has a significant impact on the future productivity of employees. Recruiters can use the software to onboard candidates with a smooth hiring process.</p>
<p dir="ltr"><strong>Key features:</strong></p>
<ul>
<li dir="ltr">Add joining Details</li>
<li dir="ltr">Manage Documents</li>
<li dir="ltr">Process Onboarding</li>
</ul>
<p dir="ltr"><strong>Founded:</strong> 2013</p>
<p dir="ltr"><strong>Subscription:</strong> Paid</p>
<h3 dir="ltr">2. factoHR</h3>
<p><img src="https://www.ismartrecruit.com/upload/blog/FactoHR_Logo.webp.dat" alt="factoHR" width="300" height="120"></p>
<p dir="ltr"><a href="https://factohr.com/" target="_blank" rel="noopener">factoHR</a> is an HR and payroll platform. It helps companies manage new hires with clear processes and efficient tools. The software automates document management, e-signatures, and compliance checks. This reduces errors and lowers workloads for HR teams. New employees benefit from an easy start and gain confidence through clear training sessions.</p>
<p dir="ltr">It offers multiple support channels: live online guidance, documentation, and webinars. These resources help users learn the platform quickly. The system connects payroll, attendance, and performance features in one place.</p>
<p dir="ltr"><strong>Founded:</strong> 2016</p>
<p dir="ltr"><strong>Subscription:</strong> Paid and Free Trial</p>
<h3 dir="ltr">3. Digidesk</h3>
<pre><a title="Digidesk" href="https://heptagon.in/portfolio/digital-onboarding/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/2_Heptagon1.png" alt="Heptagon" width="300" height="120"></a></pre>
<p><span id="docs-internal-guid-f26bcc80-7fff-fc3b-3fcd-63d9ef21276d">Digidesk provides an electronic document form management platform to eliminate a great candidate experience with onboard services. The onboarding software standardizes the entire process, including the <a href="https://scribehow.com/library/preboarding" target="_blank" rel="noopener">pre-onboarding</a>, engagement, and joining stages.</span></p>
<p><span id="docs-internal-guid-f26bcc80-7fff-fc3b-3fcd-63d9ef21276d">There are 10,00,000+ done onboarding services. The unique feature is to view & edit any device, any user, at any time 24 * 7. They provide hassle-free onboarding to the employees.</span></p>
<p><span id="docs-internal-guid-f26bcc80-7fff-fc3b-3fcd-63d9ef21276d"><strong>Founded:</strong> 1998</span></p>
<p><span id="docs-internal-guid-f26bcc80-7fff-fc3b-3fcd-63d9ef21276d"><strong>Subscription:</strong> Paid<br></span></p>
<h3 dir="ltr">4. Hronboard </h3>
<pre dir="ltr"><a title="HROnboard" href="https://hronboard.me/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/3_hronboard.png" alt="HROnboard" width="300" height="120"></a></pre>
<p dir="ltr">They have onboard tools for workers to help you build outstanding workers for new startups, employees, and leavers. It is one of the best onboarding software. They streamline employee onboarding's key in a way that's with the team.<strong id="docs-internal-guid-6230f7bb-7fff-42e7-affe-b96e0f717089"></strong></p>
<p dir="ltr">Hronboard makes an interactive platform by binding all the tasks in one place. They also provide compelling support via live chat, email, and phone. Hronboard is considered the best solution for managing smooth transitions from re-contracting to managing bulk contracts during peak seasonal re-hiring, policy updates, or mergers.</p>
<p dir="ltr">It is the combination of onboarding software and human resources. Almost every needed feature of onboarding software is present in Hronboard: document management, task management, electronic signature, electronic forum, a self-service portal, job description management, and many more.</p>
<p dir="ltr"><strong>Founded:</strong> 2013</p>
<p dir="ltr"><strong>Subscription:</strong> Paid</p>
<h3 dir="ltr">5. Enboarder</h3>
<pre dir="ltr"><a title="Enboarder" href="https://enboarder.com/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/4_enboarder.png" alt="Enboarder" width="300" height="120"></a></pre>
<p dir="ltr">Enaboarder is the world's first experience-driven onboarding software and platform. It provides engagement to determine the best support by offering services quickly. They provide support in three ways 24*7 live help, online support, and business hours. Enboarder, the onboarding software, delivers benchmarking, goal management, performance management, and feedback management.<strong id="docs-internal-guid-9a09bc49-7fff-9faa-da31-d18e24ae16c3"></strong></p>
<p dir="ltr">Enboarder is a software company that aims to create engaging onboard experiences for employers. Moreover, this employee onboarding software provides a free demo option to all visitors. Also, they provide training via documentation, live online, in-person, and webinars.</p>
<p dir="ltr"><strong>Founded:</strong> 2015</p>
<p dir="ltr"><strong>Subscription:</strong> Paid and Free</p>
<h3 dir="ltr">6. Boardon </h3>
<pre dir="ltr"><a title="Boardon" href="https://boardon.io/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/5_boardon.png" alt="Boardon" width="300" height="120"></a></pre>
<p dir="ltr">Boardon lets you offer a perfect branded onboarding or pre-boarding experience to newcomers. They have a facility to send an invitation via mail or text message immediately after induction, and the newcomer can use it for a presentation immediately on their mobile phone. They take more than a minute for the manager, recruitment officer, or HR.<strong id="docs-internal-guid-f37273a4-7fff-effc-1f9c-c32890298ec4"></strong></p>
<p dir="ltr">Boardon, the onboarding software, gives the training to the user via documentation and webinar. And offer only online support. The software comprises many features: task management, a self-service portal, an employment handbook, document management, etc.</p>
<p dir="ltr"><strong>Founded:</strong> 2017</p>
<p dir="ltr"><strong>Subscription:</strong> Paid and Free</p>
<pre dir="ltr"><img src="https://www.ismartrecruit.com/upload/blog/onboarding.webp.dat" alt="Onboarding" width="1260" height="709"><strong><br></strong></pre>
<h3 dir="ltr">7. GuideCX</h3>
<pre dir="ltr"><a title="GuideCX" href="https://www.guidecx.com/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/6_Guidecx.png" alt="GuideCX" width="300" height="120"></a></pre>
<p dir="ltr">GuideCX provides Client onboarding tools built to help companies set the process to launch their products & services. They fill in all the company's required engagement during the client onboarding process.</p>
<p dir="ltr">GuideCX onboarding software is a combination of project management and onboarding tasks. And offers various onboarding features like document management, Orientation Workflow Management, Training Management, Electronic Forms, etc. Provide online and business support. They give training in different ways, live online, through thorough documentation, and through webinars.</p>
<p dir="ltr"><strong>Founded:</strong> 2017</p>
<p dir="ltr"><strong>Subscription:</strong> Paid only</p>
<h3 dir="ltr">8. MyDocSafe</h3>
<pre dir="ltr"><a title="NyDocSafe" href="https://mydocsafe.com/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/7_Mydocsafe.png" alt="MyDocSafe" width="300" height="120"></a></pre>
<p dir="ltr">It's a secure client & employee onboarding platform for all business sizes. They empower companies to design, onboard and hire processes with secure e-forms. Also, you can get more integration with MyDocSafe, which will improve the efficiency of the process.<strong id="docs-internal-guid-312917e6-7fff-069c-c02c-d330e0ac406d"></strong></p>
<p dir="ltr">Its main features are GDPR compliance, digital signature, and accounting practice management. They provide only online support; also, you can get a free demo. MyDocSafe provides live online webinars and documentation training.</p>
<p dir="ltr"><strong>Founded:</strong> 2013</p>
<p dir="ltr"><strong>Subscription:</strong> Paid and Free</p>
<h3 dir="ltr">9. Click Boarding</h3>
<pre dir="ltr"><a title="Click Boarding" href="https://www.clickboarding.com/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/8_clickboarding.png" alt="Click Boarding" width="300" height="120"></a></pre>
<p dir="ltr">Click Boarding is a modern onboarding platform that offers digital process workflow with flexible solutions. It is a solution that helps HR onboard new hires and increases employee retention.</p>
<p dir="ltr">Joining a new team, learning, and adopting new things is no less than a challenge, but Click Boarding makes it simple. Furthermore, it also promotes successful onboarding. </p>
<p dir="ltr">Click Boarding has various onboarding features such as task management, job description management, e-signature, electronic forum, employee handbook, Orientation Workflow Management, and many more. This onboarding software has all the required features. Provide in-person, online, and documentation training. And offer support service only during business hours.</p>
<p dir="ltr"><strong>Founded:</strong> 2013</p>
<p dir="ltr"><strong>Subscription:</strong> Paid</p>
<h3 dir="ltr">10. Able Teams</h3>
<pre dir="ltr"><a title="Able Teams" href="https://www.ableteams.com/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/9_ableteam.png" alt="Able Teams" width="300" height="120"></a></pre>
<p dir="ltr">Able Teams provides the best forum for onboarding and employee training in the human resources industry. They offer a mobile-first platform making quality, hiring easy candidates for everyone involved.<strong id="docs-internal-guid-43a2fc7b-7fff-dee7-695b-fa3e2af304d7"></strong></p>
<p dir="ltr">One of the best onboarding software, Able Teams, is Cleveland-based, serving the top automated features required to make the onboarding process more manageable and smoother.</p>
<p dir="ltr">They have onboarding features like an employee handbook, task management, e-signature, electronic forum, document management, a self-service portal, and others. You can only deploy the software on Saas, web-based, and cloud. They also give training in three ways: live online, in-person, and documentation. But, only provide the business hour support facility. At last, you can take a free demo.</p>
<p dir="ltr"><strong>Founded:</strong> 2014</p>
<p dir="ltr"><strong>Subscription:</strong> Paid and Free</p>
<p dir="ltr"><img src="https://www.ismartrecruit.com/upload/blog/Onboarding.webp1.dat" alt="Onboarding" width="1260" height="709"><strong><br></strong></p>
<h3 dir="ltr">11. Zenefits</h3>
<pre dir="ltr"><a title="Zenefits" href="https://www.zenefits.com/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/10_Zenefits1.png" alt="Zenefits" width="300" height="120"></a></pre>
<p dir="ltr">Zenefits has all the HR tools that make managing your business fast & easy, from onboarding and much more. It provides the best benefit to its employees.<strong id="docs-internal-guid-77392689-7fff-5606-05cf-4f9736a703e2"></strong></p>
<p dir="ltr">They provide employee onboarding without all paperwork, which makes the employer's work less complicated. They stated that their customers could complete the new hire process within 10 minutes; that's amazing.</p>
<p dir="ltr">Besides onboarding software, ZENEFITS has other functionalities like attendance tracking, benefits administration, compliance, human resource, payroll, and a time clock. Let's talk about the features users will find in onboarding: document management, task management, electronic forum, job description management, and others.</p>
<p dir="ltr">Provide training through documentation and webinar. Besides, this onboarding software offers support services during business hours and online.</p>
<p dir="ltr"><strong>Founded:</strong> 2013</p>
<p dir="ltr"><strong>Subscription:</strong> Paid and Free</p>
<h3 dir="ltr">12. Talmundo</h3>
<pre dir="ltr"><a title="Talmundo" href="https://www.talmundo.com/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/11_Talmundo.png" alt="Talmundo" width="300" height="120"></a></pre>
<p dir="ltr">For the 21st century, this tool is excellent. Talmundo adds a splash of fun to onboard processes with a unique "quiz-making" feature. Talmundo provides efficient onboarding procedures, which lets you develop corporate content before entering the business.<strong id="docs-internal-guid-c76aef1a-7fff-b445-073c-3d456680b5c9"></strong></p>
<p dir="ltr">This mobile-friendly onboarding software will help employers reduce the cost per hire and increase the new hire's productivity quickly.</p>
<p dir="ltr">They provide a variety of features, including document management, task management, an employee handbook, a self-service portal, job description management, and training management. It helps train the user in all ways in-person, webinar, live online, and documentation: business hours and online, and the type of support they offer.</p>
<p dir="ltr"><strong>Founded:</strong> 2012</p>
<p dir="ltr"><strong>Subscription:</strong> Paid and Free</p>
<h3 dir="ltr">13. GoCo</h3>
<pre dir="ltr"><a title="GoCo" href="https://www.goco.io/" target="_blank" rel="noopener nofollow"><img src="https://www.ismartrecruit.com/upload/blog/12_Goco.png" alt="GoCo" width="300" height="120"></a></pre>
<p dir="ltr">The main focus of GoCo is to make business operations easy, onboard new employees send & collect documents & including offboarding. They deliver a user experience with operational value and help small and mid-sized business industries.<strong id="docs-internal-guid-4e5e048d-7fff-1ca4-6b61-2e8c86253bc3"></strong></p>
<p dir="ltr">GoCo, the onboarding software, also plays various roles, including human resource and administration benefits. Here are some features: task management, document management, a self-service portal, electronic signature, employee handbook, orientation workflow management, and an electric forum. </p>
<p dir="ltr">GoCo, the onboarding software, provides training to the user in a two-way in-person and live online. Business hours and online are the types of support services they offer.</p>
<p dir="ltr"><strong>Founded:</strong> 2015</p>
<p dir="ltr"><strong>Subscription:</strong> Paid</p>
<h2 class="text-text-100 mt-3 -mb-1 text-[1.125rem] font-bold">How to Choose the Right Onboarding Software</h2>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">With so many platforms available, narrowing down the right choice comes down to a few key questions:</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]"><strong>What are your biggest onboarding pain points?</strong> If document management and compliance are the priority, look for platforms strong in e-signatures, GDPR tools, and audit trails. If engagement is the problem, prioritise platforms with experience-driven workflows and communication tools.</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]"><strong>How does it integrate with your existing HR stack?</strong> Onboarding software works best when it connects cleanly with your ATS, HRIS, and payroll systems. Standalone tools that require manual data re-entry introduce the same inefficiencies the software is meant to remove.</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]"><strong>Does it support your working model?</strong> Hybrid onboarding leads to the highest satisfaction at 75%, outperforming both fully in-person and fully remote approaches. Choose a platform that supports the blend of digital and in-person elements your team uses.</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]"><strong>What is the total cost of ownership?</strong> Beyond subscription fees, factor in implementation time, training requirements, and whether the platform scales affordably as your headcount grows.</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]"><strong>What level of support do you need?</strong> Some platforms offer 24/7 live support while others limit contact to business hours. For teams rolling out a new system, accessible support during implementation can make a significant difference.</p>
<h2>Conclusion</h2>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">Onboarding is one of the most consequential processes in HR, and one of the most consistently underinvested. 74% of employees say their onboarding experience was not successful, yet the organisations that get it right see measurable improvements in retention, productivity, and revenue.</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">The right onboarding software removes the friction, inconsistency, and administrative burden that prevent most organisations from delivering the experience their new hires deserve. Whether you are a start-up onboarding your first ten employees or an enterprise managing hundreds of joiners each month, there is a platform on this list built for your scale and priorities.</p>
<p class="font-claude-response-body break-words whitespace-normal leading-[1.7]">iSmartRecruit stands out for organisations that want onboarding embedded within their broader recruitment workflow. With document management, joining coordination, and structured onboarding processes built directly into the recruitment platform, it removes the handoff friction between hiring and onboarding entirely.</p>
<pre><a title="Automate Your Onboarding with iSmartRecruit" href="https://www.ismartrecruit.com/request-demo"><img src="https://www.ismartrecruit.com/upload/blog/Blog_CTA.webp.dat" alt="iSmartRecruit All-in-one Recruitment Software" width="1260" height="230"></a></pre>
<div class="faqs">
<h2>Frequently Asked Questions (FAQs)</h2>
<h3>1. What is onboarding software, and why is it important?</h3>
<p>Onboarding software is designed to streamline the process of integrating new hires into an organisation. It helps HR teams manage documents, communications, and training, ensuring a consistent and efficient experience for new employees.</p>
<h3>2. How does onboarding software improve employee retention?</h3>
<p>Using onboarding software creates a positive first impression and a smooth transition for new hires. This builds trust and engagement, which research shows significantly improves retention and reduces turnover rates.</p>
<h3>3. Can onboarding software save time and reduce costs?</h3>
<p>Absolutely, onboarding software automates repetitive tasks like paperwork and compliance checks. This saves administrative time, cuts down expenses related to manual processes, and allows HR teams to focus on strategic activities.</p>
<h3>4. Is iSmartRecruit a good option for onboarding?</h3>
<p>Yes, iSmartRecruit offers robust onboarding features that help recruiters transition candidates effectively. It supports document management, joining details, and smooth onboarding workflows tailored to your organisation's needs.</p>
<h3>5. What features should I look for in onboarding software?</h3>
<p>Look for features such as document management, task tracking, electronic signatures, training modules, and support options. These ensure a comprehensive onboarding experience that benefits both employers and employees.</p>
</div>