<p>A practical and organised Facilities Supervisor is required to ensure smooth operation of premises, oversee maintenance activities and lead a small team of technicians. The role involves contractor management, compliance monitoring and continual improvement of facilities services. The ideal candidate will combine technical knowledge with strong communication and problem-solving skills.</p>
<p>This job description outlines the core responsibilities, duties and qualifications needed for an effective Facilities Supervisor who can maintain safe, efficient and cost-effective building operations.</p>
<h2>Facilities Supervisor Job Profile</h2>
<p>The Facilities Supervisor will manage day-to-day facilities operations, ensuring systems and services are reliable and compliant. They will coordinate planned and reactive maintenance, supervise onsite staff and liaise with external contractors.</p>
<p>Reporting to the Facilities Manager or Head of Estates, the post-holder will monitor performance, manage small budgets and contribute to risk assessments and health and safety procedures.</p>
<h2>Facilities Supervisor Job Description</h2>
<p>The Facilities Supervisor is responsible for ensuring that the physical environment meets organisational requirements for safety, functionality and comfort. This includes overseeing mechanical, electrical and building fabric maintenance, managing service contracts, and ensuring statutory compliance with regulations such as fire safety, water hygiene and asbestos control. The role demands regular inspections, accurate record keeping and timely resolution of defects.</p>
<p>Key duties include coordinating contractors and in-house technicians for planned preventive maintenance and reactive repairs, maintaining asset registers and ensuring spare parts and supplies are available. The supervisor will implement and review maintenance schedules, support energy management initiatives and advise on minor capital projects or refurbishment works. Communication with stakeholders across departments is essential to prioritise work with minimal disruption to operations.</p>
<p>Health and safety are central to the role. The Facilities Supervisor will carry out risk assessments, ensure safe systems of work are followed, investigate incidents and maintain documentation for audits. They will provide guidance on site security, access control and emergency procedures, and may oversee contractors, cleaning teams and portering services to maintain standards.</p>
<h2>Facilities Supervisor Duties and Responsibilities</h2>
<ul>
<li>Supervise daily facilities operations and coordinate maintenance activities</li>
<li>Manage and monitor contractor performance and contractual compliance</li>
<li>Schedule and oversee planned preventive maintenance and reactive repairs</li>
<li>Maintain asset registers, maintenance records and service documentation</li>
<li>Ensure compliance with health and safety legislation and internal policies</li>
<li>Conduct routine inspections of building services, lift systems, HVAC, plumbing and electrical installations</li>
<li>Support energy efficiency measures and waste management initiatives</li>
<li>Prepare work orders, risk assessments and method statements as required</li>
<li>Assist in budgeting, cost control and procurement of materials and services</li>
<li>Provide line management, training and guidance to facilities operatives</li>
<li>Respond to emergencies and out-of-hours incidents as part of a rota, where applicable</li>
</ul>
<h2>Facilities Supervisor Requirements and Qualifications</h2>
<ul>
<li>Relevant technical qualification in building services, facilities management or related discipline</li>
<li>Proven experience in a facilities or maintenance supervisory role</li>
<li>Knowledge of statutory compliance, including fire safety, legionella control and asbestos awareness</li>
<li>Familiarity with HVAC, electrical, plumbing and lift systems</li>
<li>Good IT skills, includingthe  use of CAFM or CMMS systems and Microsoft Office</li>
<li>Strong communication and stakeholder management skills</li>
<li>Ability to prioritise workload and manage contractors effectively</li>
<li>Health and safety qualification such as IOSH Managing Safely is desirable</li>
<li>Full UK driving licence and willingness to travel between sites if required</li>
<li>Experience in budget monitoring and basic procurement processes</li>
</ul>