<p>We are seeking an organised and proactive Project Coordinator to support project delivery across sectors. The role requires strong communication, meticulous planning and the ability to coordinate multiple tasks to ensure projects are delivered on time and within scope. The successful candidate will work closely with project managers, stakeholders and suppliers to maintain momentum and quality.</p>
<h2>Project Coordinator Job Profile</h2>
<p>The Project Coordinator provides administrative and operational support to project teams, ensuring plans are followed and information flows smoothly. They act as a central point for scheduling, documentation and stakeholder liaison.</p>
<p>Typically reporting to a Project Manager or PMO lead, the coordinator helps track milestones, update trackers and prepare reports to enable informed decision making. This role suits someone who enjoys structure, clear processes and collaborative working.</p>
<h2>Project Coordinator Job Description</h2>
<p>The Project Coordinator will organise daily project activities, maintain project documentation and monitor progress against timelines. They will schedule meetings, prepare agendas and minutes, and keep action logs up to date. The post-holder will also assist with risk and issue logs, escalate concerns appropriately and follow up on actions to closure.</p>
<p>Working with cross-functional teams, the coordinator will gather status updates, produce regular reports and maintain project tracking tools. They will ensure records are accurate, support budget tracking activities and help prepare materials for steering committees and client updates.</p>
<p>Strong stakeholder engagement is essential. The coordinator will communicate clearly with internal teams, suppliers and clients, ensuring expectations are managed and information is disseminated in a timely manner. Continuous improvement of project processes and templates is also an expected responsibility.</p>
<h2>Project Coordinator Duties and Responsibilities</h2>
<ul>
<li>Maintain and update project plans, schedules and milestone trackers.</li>
<li>Organise and co-ordinate meetings, workshops and steering group sessions; prepare agendas and minutes.</li>
<li>Manage project documentation, version control and secure storage of files.</li>
<li>Collect progress updates from team members and consolidate status reports.</li>
<li>Assist with risk and issue logging, tracking actions and escalation where required.</li>
<li>Support budget monitoring and record expenditure against project codes.</li>
<li>Facilitate communication between stakeholders, suppliers and project teams.</li>
<li>Prepare presentation materials and papers for governance meetings.</li>
<li>Ensure compliance with organisational process and quality standards.</li>
<li>Drive continuous improvements to project administration and reporting practices.</li>
</ul>
<h2>Project Coordinator Requirements and Qualifications</h2>
<ul>
<li>Educated to degree level or equivalent, preferably in business, management or a related discipline.</li>
<li>Proven experience in a project support or coordinator role, ideally within a PMO or professional services environment.</li>
<li>Strong MS Office skills, particularly Excel and PowerPoint; familiarity with project management tools such as MS Project, Primavera or Smartsheet is an advantage.</li>
<li>Excellent organisational skills with strong attention to detail and the ability to prioritise workload.</li>
<li>Clear and confident communicator, both written and verbal; capable of engaging with senior stakeholders.</li>
<li>Good numerical literacy and experience supporting budget tracking or procurement processes.</li>
<li>Ability to work under pressure and manage competing deadlines in a fast-paced environment.</li>
<li>Proactive attitude, team player mindset and commitment to delivering high-quality outcomes.</li>
<li>Full right to work in the UK and willingness to travel to project sites or client offices as required.</li>
</ul>